Legal

Privacy Policy

Contents

Last updated: October 5, 2026

Your privacy is important to us.

This Privacy Policy explains how kaitlynnmartins.com (the "Website") collects, uses, discloses, protects, and otherwise handles personal information when you visit the Website, contact us, subscribe to communications, submit an inquiry, interact with Website features, or otherwise provide information to us.

Throughout this Privacy Policy, "Kaitlynn Martins," "we," "us," and "our" refer to Kaitlynn Martins and, where applicable, persons or service providers responsible for operating kaitlynnmartins.com.

This Privacy Policy applies specifically to kaitlynnmartins.com.

Businesses, ventures, real estate services, third-party websites, and other organizations featured or linked through this Website may maintain their own privacy policies and information-handling practices.

By using this Website or voluntarily providing personal information to us, you acknowledge the practices described in this Privacy Policy.

1. Our Commitment to Privacy

We are committed to handling personal information responsibly, transparently, and in accordance with applicable Canadian privacy laws.

Where applicable, our privacy practices are guided by the principles of Canada's Personal Information Protection and Electronic Documents Act (PIPEDA) and other applicable privacy requirements.

These principles include:

accountability;
identifying the purposes for collecting information;
obtaining meaningful consent where required;
limiting collection;
limiting use, disclosure, and retention;
maintaining accurate information;
applying appropriate safeguards;
maintaining transparency;
providing access to personal information; and
responding to privacy concerns.

We seek to collect only the information reasonably necessary for the purposes described in this Policy.

2. What Is Personal Information?

For the purposes of this Privacy Policy, "personal information" generally means information about an identifiable individual.

Depending on the circumstances, personal information may include:

your name;
email address;
telephone number;
mailing address;
information contained in an inquiry;
professional or business information;
communication preferences;
information relating to a real estate inquiry;
information you voluntarily submit through a form;
IP address or online identifiers;
Website activity;
device information; and
other information that can reasonably be associated with you.

Personal information does not generally include information that has been anonymized or aggregated so that it can no longer reasonably identify an individual.

What We Collect

3. Information We May Collect

The information we collect depends on how you interact with the Website.

We may collect information in the following ways.

Information You Provide Directly

You may voluntarily provide personal information when you:

complete a contact form;
send an email;
request information;
subscribe to a newsletter or mailing list;
inquire about a business or venture;
submit a real estate inquiry;
inquire about a collaboration or partnership;
request speaking, media, or professional information;
download or request a resource;
participate in a survey or promotion;
purchase or inquire about a product or publication, where offered;
communicate with us through social media or another platform; or
otherwise contact us.

Depending on the interaction, this information may include:

first and last name;
email address;
telephone number;
company or organization;
job title or professional role;
preferred method of contact;
details of your inquiry;
areas of interest;
communication preferences;
real estate-related information you choose to provide;
information relating to a project, collaboration, or business opportunity; and
any other information you voluntarily include in your message.

Please avoid submitting highly sensitive personal information through a general Website contact form unless specifically requested through an appropriate secure method.

4. Contact and Inquiry Information

When you contact us, we may collect and retain the information necessary to:

respond to your inquiry;
communicate with you;
provide requested information;
direct your inquiry to the appropriate person, business, venture, or service provider;
maintain records of communications;
follow up where appropriate; and
manage an existing or potential professional relationship.

Submitting a Website inquiry does not by itself create a professional, contractual, brokerage, agency, client, or other formal relationship.

5. Real Estate Inquiries

The Website may contain information about Kaitlynn Martins' real estate activities or links to dedicated real estate websites and services.

If you submit a real estate-related inquiry through kaitlynnmartins.com, information you provide may be used to:

respond to your inquiry;
understand the type of real estate assistance you are seeking;
arrange a consultation;
provide relevant property or market information;
facilitate communication relating to buying, selling, leasing, or other real estate matters; or
direct you to the appropriate real estate website, brokerage, platform, representative, or service.

Where a real estate inquiry progresses into a professional relationship, additional privacy notices, consent forms, brokerage policies, agreements, or regulatory requirements may apply.

For dedicated real estate services, please visit:

realestate.kaitlynnmartins.com

That website or related real estate platforms may maintain separate privacy terms.

6. Venture and Business Inquiries

kaitlynnmartins.com may feature businesses, brands, projects, or ventures associated with Kaitlynn Martins.

If you submit an inquiry relating to a particular venture, we may use the information you provide to:

respond to your inquiry;
determine which venture your inquiry relates to;
provide information about the applicable business;
forward your inquiry to an appropriate representative;
facilitate an introduction; or
direct you to the applicable venture's website or communication channel.

Where information is transferred to a separate business or legal entity, that entity's privacy policy and practices may apply to its subsequent handling of your information.

7. Newsletter and Email Subscriptions

If the Website offers a newsletter, journal subscription, updates, announcements, or other email communications, we may collect information such as:

your name;
email address;
subscription preferences;
date and method of subscription;
interaction with communications; and
unsubscribe preferences.

We may use this information to send content you have requested or communications for which we have appropriate consent or another lawful basis.

These communications may include:

journal updates;
new articles;
book announcements;
business or venture news;
project updates;
invitations;
events;
resources;
real estate-related content;
Website updates; or
other relevant information.

Where required by Canada's anti-spam legislation or other applicable law, commercial electronic messages will be sent only where appropriate consent or another permitted basis exists.

Marketing communications will include an unsubscribe mechanism where required.

You may withdraw your consent to receive marketing communications at any time by using the unsubscribe link provided in the communication or by contacting us.

Unsubscribing from marketing communications will not necessarily prevent us from sending transactional, administrative, legal, or service-related communications that are necessary for an existing relationship.

8. Information Collected Automatically

When you visit the Website, certain technical information may be collected automatically through Website servers, analytics tools, cookies, or similar technologies.

This information may include:

IP address;
browser type;
browser settings;
operating system;
device type;
device identifiers;
screen resolution;
language preferences;
referring website;
pages viewed;
links clicked;
date and time of access;
approximate geographic region;
time spent on the Website;
navigation patterns;
Website interactions;
error information; and
other technical or usage information.

This information may be used to operate, secure, analyze, and improve the Website.

9. Cookies and Similar Technologies

The Website may use:

cookies;
pixels;
tags;
web beacons;
local storage;
scripts;
analytics technologies; and
similar tools.

These technologies may help us:

operate Website features;
remember preferences;
understand Website traffic;
analyze Website performance;
improve Website content;
understand visitor behaviour;
maintain Website security;
support embedded content; and
measure communications or marketing effectiveness.

More information is available in our Cookie Policy.

Where required, consent will be requested before non-essential cookies are used.

How We Use Information

10. How We Use Personal Information

Depending on your interaction with us, personal information may be used to:

provide and operate the Website;
respond to questions and inquiries;
communicate with you;
provide information you request;
manage subscriptions;
send communications you have agreed to receive;
understand visitor interests;
provide relevant Website content;
process requests;
manage professional, business, venture, media, collaboration, or real estate inquiries;
facilitate introductions to associated ventures or appropriate service providers;
improve Website functionality;
analyze Website traffic and performance;
troubleshoot technical issues;
maintain Website security;
prevent fraud, abuse, or unauthorized activity;
maintain business and administrative records;
comply with contractual obligations;
establish, exercise, or defend legal rights;
comply with legal and regulatory requirements; and
carry out other purposes disclosed at the time information is collected.

We will not use personal information for materially different purposes without appropriate authorization or consent where required by law.

11. Consent

Where consent is required, we seek to obtain consent that is meaningful and appropriate to the nature and sensitivity of the information being collected.

Consent may be:

express;
implied; or
otherwise permitted by applicable law.

For example, when you submit a contact form, you generally consent to our using the information provided to respond to and manage your inquiry.

You may withdraw your consent to certain uses of your personal information, subject to:

legal restrictions;
contractual requirements;
regulatory requirements; and
reasonable notice.

Withdrawing consent may affect our ability to provide certain services, information, or Website features.

12. Limiting Collection

We seek to limit the collection of personal information to what is reasonably necessary for the purposes identified at or before the time the information is collected.

We do not intentionally collect personal information that is unnecessary for the operation of the Website or the handling of an inquiry.

Disclosure

13. When We May Disclose Personal Information

We do not disclose personal information except as reasonably necessary for the purposes described in this Privacy Policy, with your consent, or as otherwise permitted or required by law.

Personal information may be disclosed in the circumstances described below.

14. Service Providers

We may use third-party service providers to operate, maintain, protect, analyze, or support the Website.

Service providers may include companies that provide:

Website hosting;
domain services;
cloud storage;
analytics;
Website development;
Website security;
contact forms;
email delivery;
newsletter management;
customer relationship management;
scheduling;
file storage;
productivity software;
marketing tools;
communications;
payment processing, where applicable;
technical support; and
other operational services.

These providers may process personal information on our behalf as reasonably necessary to provide their services.

Where appropriate, we seek to work with service providers that maintain suitable privacy and security practices.

15. Associated Businesses and Ventures

If your inquiry clearly relates to a particular business or venture featured on this Website, we may share or direct the information to the relevant business or representative where reasonably necessary to respond to your request.

For example, a request relating specifically to a real estate service may need to be handled through the appropriate real estate operation or brokerage.

A request concerning a separate venture may similarly be directed to that venture.

Where a separate organization receives personal information, its own privacy policies may govern its subsequent handling of that information.

16. Legal and Regulatory Disclosure

We may disclose personal information where reasonably necessary or permitted to:

comply with applicable laws;
comply with a court order, subpoena, warrant, or other lawful request;
comply with professional or regulatory requirements;
cooperate with law enforcement or regulatory authorities;
investigate suspected fraud or unlawful activity;
protect the security of the Website;
protect our legal rights;
protect the safety or rights of another person;
respond to an emergency; or
establish, exercise, or defend a legal claim.

17. Business Transactions

Personal information may be transferred or disclosed as part of a proposed or completed:

merger;
acquisition;
financing;
restructuring;
sale;
transfer of assets;
business reorganization; or
similar commercial transaction.

Any handling of personal information in connection with such a transaction will remain subject to applicable privacy requirements.

18. We Do Not Sell Personal Information

We do not sell personal information to third parties for monetary consideration.

Third-party service providers may process information on our behalf for legitimate operational purposes, analytics, communications, Website functionality, or other purposes described in this Policy.

19. Third-Party Websites

The Website may contain links to websites operated by third parties.

These may include:

business and venture websites;
real estate websites;
social media platforms;
brokerage websites;
publishers;
property platforms;
retailers;
professional organizations;
booking services;
media websites; and
other online services.

Once you leave kaitlynnmartins.com, this Privacy Policy generally no longer governs your activity.

Third-party websites maintain their own privacy policies and practices.

We encourage you to review the privacy policy of any third-party website before providing personal information.

20. Social Media

We may maintain profiles or pages on third-party social media platforms.

If you interact with us through a social media platform, the platform may collect and process information according to its own terms and privacy policies.

Depending on your privacy settings, we may be able to view information you make available through the platform.

Information you choose to send directly through social media may also be used to respond to your inquiry.

Please avoid sending sensitive personal information through public social media channels.

21. Embedded Content

The Website may contain embedded content provided by third parties, such as:

videos;
maps;
social media content;
forms;
publications;
property content;
booking features; or
other interactive tools.

Third-party providers may collect information when you load or interact with embedded content.

Their collection and use of information are governed by their own privacy policies.

22. Analytics

We may use analytics services to understand how visitors use the Website.

Analytics information may include:

pages visited;
traffic sources;
Website interactions;
time spent on pages;
device information;
browser information;
approximate geographic information; and
technical performance information.

Analytics information may be aggregated or otherwise used to understand Website trends rather than to identify individual visitors directly.

This information helps us improve Website design, navigation, content, and performance.

23. International Processing and Storage

Some service providers we use may operate in or store information outside Canada.

As a result, personal information may be transferred to, processed in, or stored in another jurisdiction, including the United States or other countries.

When information is processed in another jurisdiction, it may be subject to the laws of that jurisdiction and may be accessible to courts, governments, law enforcement agencies, or regulatory authorities in accordance with applicable law.

Where applicable, we remain responsible for personal information transferred to service providers for processing on our behalf and take reasonable measures appropriate to the circumstances.

Your Information

24. Retention of Personal Information

We retain personal information only for as long as reasonably necessary to:

fulfil the purposes for which it was collected;
maintain an active relationship;
respond to inquiries;
maintain appropriate business records;
satisfy professional or regulatory requirements;
comply with legal obligations;
resolve disputes;
enforce agreements; or
protect legitimate legal interests.

The appropriate retention period varies depending on:

the type of information;
the reason it was collected;
the sensitivity of the information;
whether there is an ongoing relationship;
legal or regulatory requirements; and
legitimate operational needs.

When personal information is no longer reasonably required, it may be securely deleted, destroyed, anonymized, or otherwise disposed of as appropriate.

25. Security

We take reasonable administrative, technical, and organizational measures designed to protect personal information against:

unauthorized access;
loss;
theft;
misuse;
alteration;
disclosure;
copying;
destruction; and
other unauthorized processing.

Safeguards may vary based on the sensitivity, amount, format, and storage method of the information.

Measures may include:

access restrictions;
account security controls;
secure service providers;
authentication measures;
software and system protections;
appropriate record-management practices; and
limiting access to persons who reasonably require it.

However, no Internet transmission, electronic storage system, website, or communication method can be guaranteed to be completely secure.

You should exercise caution when transmitting personal information electronically.

26. Data Breaches

If a privacy or security incident involving personal information occurs, we will assess the circumstances and take reasonable steps appropriate to the nature of the incident.

Where required by applicable law, this may include:

containing the incident;
investigating what occurred;
taking remedial action;
notifying affected individuals;
notifying the appropriate privacy regulator; and
maintaining required records.

27. Accuracy of Personal Information

We seek to maintain personal information that is reasonably accurate, complete, and current for the purposes for which it is used.

You may contact us if you believe personal information we maintain about you is inaccurate or incomplete.

28. Your Privacy Rights

Subject to applicable law, you may have the right to:

ask whether we hold personal information about you;
request access to personal information we hold about you;
ask how your information has been used;
ask about certain disclosures of your information;
request correction of inaccurate or incomplete information;
withdraw consent where processing depends on consent;
unsubscribe from marketing communications;
raise a concern about our privacy practices; and
request information about our policies and practices.

Certain information may not be available for access where an exception under applicable law applies.

29. Access Requests

If you would like to request access to personal information we maintain about you, please contact us using the information provided at the end of this Policy.

To protect privacy and security, we may need to verify your identity before responding to a request.

We will respond within the period required by applicable law.

In certain circumstances, access may be restricted or refused where permitted or required by law.

If that occurs, we will provide an explanation where appropriate and legally permitted.

30. Correction Requests

If you believe that personal information maintained about you is inaccurate or incomplete, you may ask us to correct it.

We may request supporting information where reasonably necessary to verify the requested correction.

31. Withdrawing Consent

Where we rely on consent, you may withdraw that consent at any time, subject to reasonable notice and applicable legal, contractual, professional, or regulatory limitations.

A withdrawal of consent will not necessarily affect processing that occurred lawfully before consent was withdrawn.

In some cases, withdrawing consent may prevent us from continuing to provide certain information, communications, services, or functionality.

32. Marketing Communications

You may unsubscribe from promotional or marketing emails at any time by:

selecting the unsubscribe link provided in the communication; or
contacting us at the email address below.

We will process unsubscribe requests in accordance with applicable requirements.

Even after you unsubscribe from promotional messages, we may continue to send communications that are reasonably necessary for:

an active inquiry;
an existing professional relationship;
an existing transaction;
administrative matters;
security;
legal obligations; or
other non-promotional purposes.

33. Children's Privacy

The Website is intended for a general audience and is not specifically directed toward children.

We do not knowingly seek to collect personal information from children in circumstances where parental or guardian consent would be required by applicable law.

If you believe that a child has provided personal information through the Website inappropriately, please contact us so the matter can be reviewed.

34. Sensitive Information

Please do not send sensitive personal information through general contact forms unless specifically requested and an appropriate method of communication has been provided.

Sensitive information may include items such as:

government identification numbers;
passport information;
banking credentials;
payment card details;
passwords;
medical records;
highly confidential financial information; or
other information that could create a significant risk if improperly accessed.

Where sensitive information is required as part of a professional relationship, an appropriate platform or method may be provided separately.

35. Payment Information

If products, books, resources, services, or other items are offered for purchase through the Website, payment transactions may be processed by a third-party payment provider.

Where third-party payment processing is used, payment information may be collected directly by the payment provider rather than stored by kaitlynnmartins.com.

The payment provider's privacy policy and terms will apply to information it collects.

36. Privacy and Separate Ventures

Kaitlynn Martins may be associated with multiple businesses, ventures, brands, or projects.

The inclusion of a venture on this Website does not necessarily mean that kaitlynnmartins.com controls that organization's personal information practices.

Each separate venture may maintain:

its own Privacy Policy;
its own Cookie Policy;
its own Terms of Use;
its own customer or client records; and
its own privacy obligations.

Where you interact directly with a separate venture, that venture's applicable policy should be reviewed.

37. Real Estate Privacy Requirements

Where you become involved in a real estate transaction or professional real estate relationship, additional information may be collected and maintained as required by:

applicable laws;
real estate regulations;
professional requirements;
brokerage policies;
transaction documentation; or
contractual obligations.

Those activities may be governed by separate privacy notices or policies applicable to the real estate brokerage, service, platform, or transaction.

This Website Privacy Policy is not intended to replace those requirements.

Settings and Additional Matters

38. Cookies and Privacy Preferences

You may be able to manage certain Website tracking technologies through:

the Website's cookie preference centre, where available;
your browser settings;
device settings; or
settings offered by individual third-party providers.

Please refer to our Cookie Policy for additional information.

Disabling certain cookies may affect Website functionality.

39. Do Not Track

Some browsers offer "Do Not Track" or similar privacy preference signals.

Because standards and technical implementations may vary, the Website may not respond automatically to every such signal.

Where recognized privacy signals are required to be honoured by applicable law or are supported by Website technology, we will address them as appropriate.

40. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect:

changes to the Website;
changes in our practices;
changes in technology;
new services or features;
changes to service providers;
legal or regulatory developments; or
other operational requirements.

When this Policy is updated, the revised version will be posted on this page and the "Last updated" date will be changed.

We encourage you to review this Privacy Policy periodically.

Your continued use of the Website after an updated Policy is posted means that the updated Policy will apply to subsequent interactions, subject to any additional consent that may be required by law.

41. Relationship to Our Other Policies

This Privacy Policy should be read together with our:

Terms of Use;
Cookie Policy;
Accessibility Statement, where applicable; and
other notices that may apply to particular Website features.

If you interact with a separate business, venture, real estate service, third-party website, or platform, additional terms and privacy policies may apply.

42. Accountability

We are responsible for personal information under our control and for maintaining practices designed to comply with applicable privacy requirements.

Questions, concerns, requests, or complaints relating to this Privacy Policy or our handling of personal information may be directed to the contact information below.

We will make reasonable efforts to investigate and respond appropriately to privacy concerns.

Contact and Complaints

43. Privacy Questions, Requests and Complaints

If you have a question about this Privacy Policy, would like to exercise an applicable privacy right, or have a concern about how personal information has been handled, please contact:

Privacy Contact
Kaitlynn Martins
Website: kaitlynnmartins.com
Email: hello@kaitlynnmartins.com

Please include enough information for us to understand and respond to your request.

For security reasons, additional information may be requested to verify your identity before providing access to personal information.

44. Complaints to a Privacy Regulator

We encourage you to contact us first if you have a privacy concern so that we have an opportunity to address it.

Where applicable, you may also have the right to raise a privacy concern with the Office of the Privacy Commissioner of Canada or another competent privacy authority.

45. Contact

For all privacy-related questions or requests:

Kaitlynn Martins
Website: kaitlynnmartins.com
Email: hello@kaitlynnmartins.com

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